Class List

The Class List screen opens when you click the Class List option in the Go Directly To drop-down. The screen displays the list of students who are registered for the selected course. If you do not have permission to view the Class List for this course, the following message displays: "You do not have access to the Class List for this course."

You can view the Class Details and a Class List for a different course by selecting that course in the Course drop-down list. However, if you need to change the Term and Division, you must make that change on the Faculty Course Control screen.

Waitlisted students are displayed by waitlisted date at the end of the Class List.

The following information is displayed for the selected course:

Field

Description

Course Detail

Displays Year/Term, Division, Course Code, Course Title

Catalog

Displays the Catalog if applicable (only available for CX)

Crosslisted Courses

Displays any crosslisted courses

Faculty

Displays names of faculty teaching the course

Meets

Displays meeting times including days of the week and meeting times (e.g., MWF 8:00-8:55 AM)

Dates

Displays the begin and end dates

Rooms

Displays the location of the course (Campus/Building/Room)

The Class List table may display the following information:

Field

Description

FERPA Restrict

Displays an if a FERPA restriction exists in the Name Master table in EX

Student

Displays name of student; may also display the My Info popup icon

Status

Displays registration status

Waitlisted Date

Displays waitlisted date (if applicable)

Displays the student's email address

Crosslisted Course

Displays crosslisted course (if any)

Grading Type

Displays the grading type (if applicable)

Grade

Displays current final grade (if applicable)

Major

Displays name of major

Grad?

Displays Y or N (if applicable

Set Options

Class List Options

When you click the Set Options link in the menu bar, the Class List Options screen displays and is used to set and display global preferences for the Class List screen. Options include both Search and Display options, which are detailed in the tables below.

Search Options	Explanation
Include Registered	If selected, the search will retrieve all registered students for the class.
Include Withdrawn	If selected, the search will retrieve all students who have withdrawn from the class.
Include Waitlisted	If selected, the search will retrieve all students who are waitlisted for the class.
Show Only Graduating Students	If selected, the search will retrieve ONLY students registered for the class who are scheduled to graduate in that same year and term.

Display Options	Explanation
Show if Graduating	If selected, the Class List will display whether or not students listed in the search results for the class are graduating.
Show Grading Type	If selected, the Class List will display the grading type for students.
Show Grade (If Permission)	If selected, the Class List will display grades for listed students (if allowed).

Setting Class List Options

From the Class List screen, click Set Options in the toolbar.
Select the options you want to include in searches.
Select the display options for the class list.
Click the Save button to save the preferences and return to the Class List screen.
Click the Cancel button to not save any of the preferences and return to the Class List screen.

Functions

Export to Excel

From the Class List screen:

Click the Export to Excel link or the icon ().
All of the displayed columns are displayed in an Excel spreadsheet, where you can work with the data.

Email All Students

From the Class List screen:

Click the Email All Students link.
All email addresses of students displayed on the Class List will be included in the To column of an email form for you to send. Only those students with an email address shown will be included in the To column of the email.

Email a Selected Student

From the Class List screen:

NOTE: You can email no more than one selected student at a time.

Click the email link in the Email column for a particular student.
The email address for that student will be included in the To column of an email form for you to send.